An opportunity has arisen for a reliable and competent administrator to provide vital administrative support to a key college department.
Key facts
- Full-time, maternity cover
37 hours per week, 1-year contract - Salary
£22,288 - Closing date
Sunday 5th January 2025 - Interview date
w/c 13th January 2025
Unlocking Potential - Transforming Lives - Creating Bright Futures
Are you an experienced administrator looking for a new challenge? An opportunity has arisen for a reliable and competent administrator to provide vital administrative support to a key college department. As an Exams Administrator, you will need to be calm under pressure, enthusiastic, and able to update and maintain databases to a high standard of accuracy. This challenging and varied role would provide the successful candidate with an opportunity to make a significant contribution to the college.
They will build strong, positive working relationships with a supportive and collaborative team and professional services that share the goal of providing a meaningful educational experience.
They will have excellent organisational and time-management skills and can prioritise work effectively to meet objectives and deadlines. They will be comfortable with and proactively adapt to rapid changes in educational trends within the sector. They can plan and prioritise their work schedule to achieve objectives, have strong IT skills, and be happy to be part of a close-knit team with shared goals.
Job Overview
To provide administrative support to the College Information Services (CIS) department. This role is intended to provide administrative support to each of the three CIS functions - education & training, work-based learning and exams. You will support all ongoing and developmental work by providing a professional administration service.
All staff are responsible for safeguarding and promoting the welfare of children, young people, and vulnerable adults.
See the Job Description for full details.
Why choose us?
Set within the breathtaking UNESCO World Heritage site of the Lake District, we are an FE college that consistently punches above its weight on the national stage. Under the leadership of our Principal, Kelvin Nash, we are embarking on a series of bold steps to grow the college and remain an excellent education provider for Cumbria and the Northwest region. Our students are focused on their learning, achieve high levels of attainment, and consistently give us high satisfaction ratings. The college recognises the wellbeing of its staff as a priority, as well as ensuring that excellent work is appropriately recognised and that a healthy work-life balance is maintained.
What we offer
- Great career progression opportunities
- A generous holiday entitlement
- Excellent pension schemes for all staff
- Seven efficiency days per year (pro rata) and your hard-earned holiday allocation
- A college committed to helping every student reach their full potential, irrespective of their ability
- Excellent CPD opportunities to grow and develop
- Employee Assistant Program
- A comprehensive staff awards, rewards, and wellbeing scheme
- Membership options to other discounting/saving providers
- A full range of hairdressing and beauty therapy treatments
- Discounts in the college restaurant
- Enhanced maternity pay
- Enhanced absence pay
- Cycle to work scheme
- Blue Light card eligibility
- Free will writing
- Discounted eye teats and winter flu vaccine
- Access to discounted gym membership
Our vision
We will provide outstanding education and training opportunities that are responsive to the needs of our students and our community. All our actions will help develop our students to deliver positive economic and sustainable environmental change both now and in the future.
Our values
- Excellence & Ambition
- Respect & Honesty
- Diversity & Inclusion
- Loyalty & Commitment
- A Positive Environment
What we're looking for
Qualifications
| Essential | Desirable |
|---|---|
| Certificate in IT User Skills, ECDL or equivalent experience in spreadsheets, word processing and complex database systems | NVQ Level 2 in Business Administration |
| GCSE Grade 4/C or above in English and Maths or Level 2 Literacy and Numeracy qualifications |
Experience
| Essential | Desirable |
|---|---|
| Inputting, accessing and interpreting information from databases accurately | Experience of customer service and working with the public |
| Administrative experience within a varied and diverse range of settings | Use of ProSolution |
| Experience in an educational setting |
Knowledge & Skills
| Essential | Desirable |
|---|---|
| Attention to detail | Student records data processes |
| Working Knowledge of Microsoft Office | Awareness of the requirements of the Data Protection Act and GDPR |
| Ability to communicate effectively both internally and externally | |
| Ability to work without supervision and refer issues appropriately to line manager | |
| Ability to work under pressure and to meet deadlines |
Applications without the essential requirements will not usually be considered for appointment.
Safeguarding
We are committed to safeguarding and promoting the welfare of all learners and expect all staff to share this commitment. Employment at the college is subject to an Enhanced DBS Check via the Disclosure and Barring Service, and any post in regulated activity will also be subject to an additional barred list check. In line with Keeping Children Safe in Education(KCSIE) guidance, we will conduct online searches about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal obligation to meet safeguarding duties in accordance with KCSIE.
Right to work
You may need to obtain permission to work in the UK if you don’t already have the unrestricted right to work in any role. There are various types of visas, which include the right to work. You can check if you need a UK visa using the government’s online tool and find information about UK visa routes and the eligibility criteria that must be met for each route. All staff are required to prove their right to work in the UK before they attend an interview.
Equality & diversity
We are committed to providing an inclusive environment that offers equal opportunities for all. We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community. We strive to ensure that no employee or job applicant receives less favourable facilities or treatment (either directly or indirectly) in recruitment or employment on grounds of age, disability, gender/gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion or belief, sex, or sexual orientation (the protected characteristics under the Equality Act 2010).
GDPR
All adults employed by the college have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations
Armed Forces Covenant
We are committed to supporting veterans' integration into civilian life after their loyal service to the Armed Forces. We welcome applications from veterans, and those who meet the essential criteria will be automatically invited for an interview.
Please note CVs cannot be accepted without a completed application form.
