An opportunity has arisen for a reliable and competent administrator to provide vital administrative support to a key college department.
Key facts
- Full-time, permanent
37 hours per week - Salary
£22,288 to £22,909, depending upon qualifications and experience - Closing date
Tuesday 16th July 2024
Unlocking Potential - Transforming Lives - Creating Bright Futures
An opportunity has arisen for a reliable and competent administrator to provide vital administrative support to a key college department. As an MIS Data Administrator, you will need to be calm under pressure, enthusiastic and able to update and maintain databases to a high standard of accuracy. This challenging and varied role would provide the successful candidate with an opportunity to make a significant contribution to the functioning of the college. The successful candidate will provide administrative support to relevant departments and assist the Functional Skill assessors with administration support.
They will build strong, positive working relationships with a supportive and collaborative team and professional services that share the goal of providing a meaningful educational experience.
They will have excellent organisational and time-management skills and can prioritise work effectively to meet objectives and deadlines. They will be comfortable with and proactively adapt to rapid changes in educational trends within the sector. They will be able to plan and prioritise their own schedule of work to achieve objectives, have strong IT skills, and be happy to be part of a close-knit team with shared objectives.
Job Overview
- Processing and updating personal and qualification data onto the college’s student tracking system
- To help to maintain and co-ordinate the college’s rooming and timetabling software within the student tracking system
- To develop an understanding of the ESFA funding rules to help assist in cleansing the college’s funding returns
- Maintaining effective student electronic and paper filing systems for easy retrieval of data
- Ensuring that paperwork is complete and audit-compliant when entered into the system and using effective chasing mechanisms to collect any non-complete paperwork
- To work flexibly to assist with a range of tasks across the department as required, including general office duties, i.e. photocopying
- To ensure that all data is processed and recorded in an accurate and timely manner, with efficient throughput of paperwork in all workflow cycles
- To make telephone calls, deal with routine enquiries, supply accurate information or take messages
- To undertake staff development as appropriate to meet college targets
- To adapt to developing working practices, ensuring effective and efficient performance, and that procedures are adhered to and deadlines met
- Effective use of the college’s communication systems, including email and telephone
- Attend and regularly take and type up notes at departmental meetings
See the Job Description for full details.
Why choose us?
Set within the breathtaking UNESCO World Heritage site of the Lake District, we are an FE college that consistently punches above its weight on the national stage. Under the leadership of our Principal, Kelvin Nash, we are embarking on a series of bold steps to grow the college and remain an excellent education provider for Cumbria and the Northwest region. Our students are focused on their learning, achieve high levels of attainment, and consistently give us high satisfaction ratings. The college recognises the wellbeing of its staff as a priority, as well as ensuring that excellent work is appropriately recognised and that a healthy work-life balance is maintained.
What we offer
- A friendly and supportive environment
- Rewarding jobs, working with talented students
- Great career progression opportunities
- A generous holiday entitlement
- Excellent pension schemes for all staff
- 7 efficiency days per year (pro rata) in addition to your hard-earned holiday allocation
- A college that is committed to developing every student to reach their full potential, irrespective of their ability
- Excellent CPD opportunities to grow and develop
- A college that promotes and supports flexible working
- On-site canteens with locally sourced ingredients
- Employee Assistant Program
- Electric car and Cycle to Work scheme
- A comprehensive staff awards, rewards, and Wellbeing scheme
- Membership options are available to other discounting/saving providers
- A full range of hairdressing and beauty therapy treatments
- Discounts in the college Restaurant
- Enhanced Maternity Pay
- Enhance absence Pay
Our vision
We will provide outstanding education and training opportunities that are responsive to the needs of our students and our community. All our actions will help develop our students to deliver positive economic and sustainable environmental change both now and in the future.
Our values
- Excellence & Ambition
- Respect & Honesty
- Diversity & Inclusion
- Loyalty & Commitment
- A Positive Environment
What we're looking for
Qualifications
| Essential | Desirable |
|---|---|
| A nationally recognised IT qualification | Good standard of general education |
| Experience in spreadsheets, word processing and database systems |
Experience
| Essential | Desirable |
|---|---|
| Inputting, accessing and interpreting information from databases accurately | Experience of customer service and working with the public |
| Experience in spreadsheets, word processing and database systems | Use of ProSolution |
| Administrative experience within a varied and diverse range of settings | Experience in an educational setting |
Knowledge & Skills
| Essential | Desirable |
|---|---|
| Attention to detail | Student records data processes |
| Working Knowledge of Microsoft Office and Office 365 | Awareness of the requirements of the Data Protection Act and GDPR |
| Ability to communicate effectively both internally and externally | |
| Ability to work without supervision and refer issues appropriately to line manager | |
| Ability to work under pressure and to meet deadlines | |
| Good standard of numeracy and literacy |
Applications without the essential requirements will not usually be considered for appointment.
Safeguarding
We are committed to safeguarding and promoting the welfare of all learners and expect all staff to share this commitment. Employment at the college is subject to an Enhanced DBS Check via the Disclosure and Barring Service, and any post in regulated activity will also be subject to an additional barred list check. In line with Keeping Children Safe in Education(KCSIE) guidance, we will conduct online searches about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal obligation to meet safeguarding duties in accordance with KCSIE.
Right to work
You may need to obtain permission to work in the UK if you don’t already have the unrestricted right to work in any role. There are various types of visas, which include the right to work. You can check if you need a UK visa using the Government’s online tool and find information about UK visa routes and the eligibility criteria that must be met for each route Work in the UK - GOV.UK (www.gov.uk). All staff are required to prove their right to work in the UK before they attend an interview.
Equality & diversity
We are committed to providing an inclusive environment that offers equal opportunities for all. We pride ourselves on being inclusive and welcoming. We embrace diversity and want everyone to feel that they belong and are connected to others in our community. We strive to ensure that no employee or job applicant receives less favourable facilities or treatment (either directly or indirectly) in recruitment or employment on grounds of age, disability, gender/gender reassignment, marriage/civil partnership, pregnancy/maternity, race, religion or belief, sex, or sexual orientation (the protected characteristics under the Equality Act 2010).
GDPR
All adults employed by the college have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations
Armed Forces covenant
We are committed to supporting veterans' integration into civilian life after their loyal service to the Armed Forces. We welcome applications from veterans, and those who meet the essential criteria will be automatically invited for an interview.
Please note CVs cannot be accepted without a completed application form.
